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PRIVACY POLICY

OKAN Corporation (hereinafter referred to as "OKAN") complies with the Act on the Protection of Personal Information ("Personal Information Protection Act"), related government ordinances, national guidelines, and other norms. (hereinafter referred to as "OKAN") complies with the Act on the Protection of Personal Information (hereinafter referred to as "Personal Information Protection Act"), related government ordinances, guidelines established by the government, and other norms. The following is our policy regarding the handling of personal information ("Personal Information" as defined in the Personal Information Protection Law).

  • Acquisition of Personal Information

    As a company that operates various services such as the Office OKAN business and theHATARAKU KARUTE business ("various services"), we collect personal information directly from you and directly or indirectly from you in an appropriate manner. As a company that operates various services such as Office OKAN business and HATARAKU KARUTE business, we will obtain your personal information directly from you, as well as directly or indirectly through our company, in an appropriate manner. We will use personal information obtained from you only within the scope of the following purposes of use, and will take appropriate management measures to ensure that personal information is not used for purposes other than those specified below.

  • Purpose of use of personal information

    Personal information acquired by the entire company

    Personal Information
    to be Obtained    		Purpose of Use

    Personal information (name, gender, date of birth, address, telephone number, company name, company address, e-mail address, etc.) regarding users of various services

    • To provide our services and products (hereinafter referred to as "our services, etc.") 
    • To advertise or promote the Company's and third parties' services and products (including sending e-mails, flyers, and other direct mailings)
    • To send out notices of campaigns (including notification of winners and dispatch of prizes), questionnaires, events, etc., and to request service improvement hearings, etc.
    • To conduct marketing activities, including face-to-face sales, and to conduct surveys and statistical analysis of marketing data
    • To develop and improve our services
    • To maintain the systems operated by the Company and to respond to problems
    • To simplify the registration process for members who have registered their personal information with the Company and wish to use other services provided by the Company
    • To perform tasks related to the sale, delivery, and payment of products, rights, services, etc. of the Company and third parties
    • To send gifts on your behalf (personal information of the person designated as the recipient will be used for shipping)
    • To exercise rights or fulfill obligations under contracts, laws, etc.
    • For purposes individually specified for each of our services
    • For various communications, management of correspondence, sending of related materials, etc.
    • For purposes incidental to the above purposes of use

    Information about participants in seminars, events, conferences, and training organized by the Company (name, company name, company address, e-mail address, etc.)

    • To provide information on our services, conduct research, analysis, publicity, and advertising work entrusted to us by our business partners, etc.
    • To contact you, introduce events, etc., and conduct related sales promotions and public relations publicity
    • For publication in company brochures, business reports, annual company histories, and other documents
    • For purposes individually determined for each event, etc.
    • For purposes incidental to the above purposes of use

    Information related to your visit or inquiry to our company (name, e-mail address, etc.)

    • To respond to and manage visits and inquiries
    • For purposes incidental to the above purposes of use

    Personal information (name, gender, date of birth, address, telephone number, company name, company address, e-mail address, etc.) entrusted by other businesses, etc. to handle personal information

    • To execute contracts with business partners (execution of entrusted operations), etc.
    • For purposes incidental to the above purposes of use

    Personal information (name, address, telephone number, company name, company address, e-mail address, etc.) related to business partners (including individuals), officers and employees of other companies

    • To make necessary business contacts (including sending greeting cards), cooperate, negotiate, fulfill contracts, request performance, etc.
    • To manage business partner information, and to process payments and income
    • To introduce production areas and products to users, and to conduct related sales promotions and publicity
    • For publication in company brochures, business reports, annual company histories, and other documents
    • To introduce our services, events, etc.
    • To request cooperation in surveys and to prepare various other statistical materials
    • To identify the person from the viewpoint of protection and management of our trade secrets, etc., when the person is admitted to our company
    • To fulfill obligations stipulated in laws and regulations such as the Act for Securing Proper Operation of Worker Dispatching Undertakings and Improved Working Conditions for Dispatched Workers and the Industrial Safety and Health Act
    • To confirm the legal compliance status of business partners
    • For purposes incidental to the above purposes of use

    Personal information obtained in the Office OKAN business

    Personal Information
    to be Obtained    		Purpose of Use

    Personal information about users (name, gender, date of birth, address, telephone number, company name, e-mail address, etc.)

    • To provide services related to the Office OKAN business
    • To manage customer information
    • To manage product delivery destination information
    • To outsource services such as product delivery
    • To provide prepared food delivery services for individuals
    • For purposes incidental to the above purposes of use

    Personal information acquired in the HATARAKU KARUTE business

    Personal Information
    to be Obtained    		Purpose of Use

    Personal information about users (name, gender, date of birth, company name, company address, e-mail address, etc.)

    • To provide survey services
    • To provide consulting services
    • To manage employee information by user companies
    • To analyze the survey results and share the results with the company using the survey
    • To analyze survey results and to outsource the preparation of survey content
    • For purposes incidental to the above purposes of use

    Personal information obtained in the operation of the company

    Personal Information
    to be Obtained    		Purpose of Use

    Information about our employees and retirees (name, gender, date of birth, address, telephone number, e-mail address, etc.)

    • For labor management
    • For welfare benefits
    • For personnel evaluation, education and training
    • For necessary business communications
    • For purposes incidental to the above purposes of use

    Information regarding employment applicants (name, gender, date of birth, address, telephone number, e-mail address, etc.)

    • To contact and provide employment information to applicants for employment (including internship) and to conduct employment selection
    • To manage the Company's recruitment operations
    • To implement procedures for entering the Company and to manage employment after employment
    • To conduct questionnaire surveys for the Company's recruitment and selection process
    • To improve the Company's website for applicants for employment
    • For purposes incidental to the above purposes of use

    Information about our shareholders (name, address, company name, company address)

    • To exercise rights and fulfill obligations under laws and regulations
    • To provide information to shareholders
    • To respond to inquiries from shareholders
    • For purposes incidental to the above purposes of use

    Personal information related to government employees, public officials, etc. (name, gender, date of birth, address, telephone number, company name, company address, etc.)

    • To contact, report, and make inquiries to the competent authorities as necessary for business operations
    • To confirm the status of legal compliance by the Company and its employees
    • For purposes incidental to the above purposes of use

  • Voluntary nature of providing personal information

    As a company that operates various services such as the Office Okan business and the HATARAKU KARUTE business (hereinafter referred to as "various services"), we collect personal information directly from you and directly or indirectly from you in an appropriate manner. As a company that operates various services such, we will obtain your personal information directly from you, as well as directly or indirectly through our company, in an appropriate manner. We will use personal information obtained from you only within the scope of the following purposes of use, and will take appropriate management measures to ensure that personal information is not used for purposes other than those specified below.

  • Management of Personal Information

    We take appropriate measures to handle your personal information and implement technical and organizational security control measures to prevent unauthorized acquisition, loss, falsification, leakage, etc. We also appoint a personal information protection manager in the department responsible for managing personal information to ensure appropriate management of personal information. We continuously review the management of personal information.

  • Outsourcing the Handling of Personal Information to Third Parties

    We may disclose your personal information, limited to the minimum necessary information, to our subcontractors in order to ship, settle payment for, and extend credit for products handled by us, provide related after-sales services, notify you of information regarding new products and services, analyze and report on companies using our services, and for other purposes related to our business operations. We will enter into a contract with these subcontractors regarding the protection of personal information, and we will manage and supervise these subcontractors as necessary and appropriate to ensure that they comply with the contract.

  • Provision of Personal Information to Third Parties

    We will protect personal information appropriately and will not disclose or provide personal information to third parties in a manner that makes it possible to identify individuals without your consent, except as permitted by the Personal Information Protection Law or other laws and regulations. We will disclose or provide personal information only after specifying the recipient and the content of the provision and obtaining your consent. However, this does not apply in the following cases

    • When we have your consent
    • When required by law
    • When it is necessary for the protection of the life, body, or property of an individual and it is difficult to obtain the consent of the individual
    • Cases in which the handling of personal information is particularly necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of the person concerned
    • Cases in which the provision of personal information is necessary for cooperating with a national agency, a local government, or an individual or entity entrusted by either a national agency or local government to execute affairs prescribed by law, and in which obtaining the consent of the individual is likely to impede the execution of such affairs
    • When we entrust all or part of the personal information we have obtained from you to a third party with whom we have concluded a confidentiality agreement, within the scope necessary to achieve the purpose of use.

  • About Cookies

    We may collect users' behavioral history information including attribute information, information on information terminals, cookie information, etc. (hereinafter referred to as "behavioral history information, etc.") in a form that does not identify individuals for the purpose of improving the convenience of this service, obtaining statistical data, etc. We may collect behavioral history information , including attribute information, information on information terminals, cookie information, etc. of users in a form that does not identify individuals. We use the Behavioral History Information to improve the services we provide, to consider new services, and for marketing purposes. In addition, when collecting Behavioral History Information, we may use tools provided by third parties, and such third parties may collect a part of the Behavioral History Information and use it for the purpose of providing, improving, or developing new marketing services.
    If users do not wish to have their behavioral history information collected, they can delete or disable cookies and java script by changing the settings of their web browsers or smartphones. Users can also opt-out of having cookies and java scripts disabled on the web pages of third parties that collect behavioral history and other information. However, if you disable these functions, you may not be able to use some of our services.

  • About the Access Log

    We record information about your access to this site in the form of an access log. This information is collected for the purpose of improving the usability of the site in the future, tracking down the cause of any problems that may occur, and for statistical and analytical processing related to usage conditions.

  • Distribution of advertisements by third-party providers

    Our advertisements are placed on various sites on the Internet by third-party providers, including Google, which use cookies to serve ads based on past visits to our website. You can disable Google's use of cookies by visiting the Google advertising opt-out page (or disable the use of cookies by third-party providers by visiting the Network Advertising Initiative's opt-out page). (or the Network Advertising Initiative opt-out page to disable the use of cookies by third-party distributors).

  • About External Links

    We are not responsible for the use of personal information collected by third-party websites or services that can be accessed through links on this site. When you visit such linked sites, you are subject to the privacy policy of the third party.

  • Changes to "Handling of Personal Information

    We​ will review its handling of personal information from time to time and strive for continuous improvement, and may change the "Handling of Personal Information" at any time and without prior notice in response to changes in laws and regulations or as needed. In such cases, we will post the latest "Handling of Personal Information" on our website. However, in the event that the "Handling of Personal Information" is changed in a way that requires the consent of users under the law, the changed "Handling of Personal Information" shall apply only to those users who have agreed to the change in the manner prescribed by the Company. Regardless of the content of the "Handling of Personal Information" at the time when you viewed it, we will always handle your personal information in accordance with the latest "Handling of Personal Information.

  • Handling of Specified Personal Information (including cases of personal numbers only)

    • Compliance with Laws, Regulations, and Guidelines Concerning the Handling of Specified Personal Information We will comply with Japanese laws, regulations, national guidelines, and other relevant norms concerning the protection of specified personal information.
    • The Company shall use Specified Personal Information only within the scope of personal number-related affairs as stipulated in Japanese laws and regulations, guidelines established by the government, and other related norms concerning the protection of Specified Personal Information. These affairs include withholding taxation, individual inhabitant tax, labor insurance-related affairs, social insurance-related affairs, affairs related to National Pension Plan No. 3 insured persons, and the preparation of payment records. The Company will not provide Specified Personal Information to any third party, except as provided in each item of Article 19 of the Act on the Use of Personal Identification Numbers to Identify Specific Individuals in Administrative Procedures.
    • Measures for the safe management of specified personal information To prevent leakage, loss, etc. of specified personal information, we will appoint a person in charge of specified personal information, conduct periodic inspections, and strive to appropriately manage the specified personal information.
    • Complaints and Inquiries Please contact the "Personal Information Inquiry Desk" below for any complaints or inquiries regarding the specified personal information handled by this company.

  • Inquiries about disclosure of personal information or specified personal information

    Requests for notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, elimination, and suspension of provision to third parties (hereinafter collectively referred to as "disclosure, etc.") Please contact the "Personal Information Inquiry Desk" below to make such a request. We will respond to the request within a reasonable scope after confirming the identity of the individual or his/her representative. In addition, consultations, complaints, and other inquiries regarding your personal information are also accepted at the "Personal Information Inquiry Desk" below.

Contact for inquiries regarding personal information
OKAN Corporation Personal Information Inquiry Desk
Group Head, Corporate Group
Phone number：050-1746-8088
email：info@okan.jp

OKAN Corporation
Personal Information Protection Officer
Representative Director Keita Sawaki

enactment date December 31, 2018
Date of revision December 6, 2022

*Please refer to our Application Privacy Policy and Personal Information Protection Policy.（Japanese only）